Tellico Village Pickleball Club (TVPBC)

Policies and Procedures

Revised 11/25/2019


  1. Alcohol Policy
  • Our club is committed to the responsible consumption of alcohol. Alcohol will be limited to the areas outside the fenced in Pickleball courts at the Wellness Center. Participants will limit consumption to post play social time. Each participant will ensure that all containers are cared for and disposed of in the provided trash and recycle containers. In case of any breakage, the responsible group will ensure the area is cleaned. Alcohol will not be made available to anyone under the age of 21. As stated in our By Laws we are a social organization formed to provide a fun, friendly and healthy recreational activity for all TVPBC members. Therefore, all members are expected to conduct themselves in a responsible manner. All members will abide by all other Tellico Village, Loudon County, and State of Tennessee laws and regulations concerning the consumption of alcohol. Complaints of harassment, language, or other issues due to the excessive consumption of alcohol will be reviewed by the TVPBC Board of Directors in closed meeting or, if circumstances require, will be dealt with directly by the Recreation Department or local authorities. This alcohol policy is a privilege granted by the Recreation Department and can be suspended or revoked at any time.
  1. Membership requirements:
  • Wellness Center membership or Tellico Village resident/property owner (see 3. Dues/Fees)
  • current paid-in-full TVPBC dues
  • skill level assignment (see item 7. Player Skill Levels) or prior- experience evaluation
  1. Dues/Fees:
  • $10/calendar year
  • payment deadline is January 31st of current year
  • non-payment of dues by deadline will result in membership termination. Email notification of termination will be sent.
  • $5 reinstatement fee will be assessed if membership is paid after January 31st
  • new members joining after November 1st to pay $10 dues covering remainder of current year and following calendar year
  • Dues to be paid at Chota Recreation Center front desk or mailed to:

TVPBC c/o Chota Rec Center

145 Awohili Drive

Loudon, TN 37774

  • Board of Directors may raise dues with 30-day written notice to the membership
  • players who are not Wellness Center members, regardless of Club membership status, must pay daily guest fees or use current valid guest passes
  • daily guest fees (guest passes) to be paid/presented at the front desk of the Wellness Center prior to play
  1. Check-in
  • non-members, property owners and guests must sign in at the Wellness Center front desk prior to play
  • all players, members, property owners and guests must sign-in (name and skill designation) on the outside sign-in sheet located in the mailbox adjacent to both sets of courts
  1. Dress Code:
  • wearing of name tags encouraged
  • proper outdoor court sport attire (shorts, sweatpants, leggings, tights, sweatshirts, t-shirts, athletic bras, warm-ups)
  • shirts must be worn at all times
  • not allowed: men’s tank tops, bathing suits, bikini tops, cut-off jeans
  • proper court shoes
  • not allowed: dark-soled shoes or other soles that mark courts, sandals, open-toed shoes
  1. Court Usage:
  • Scheduled Play (Club members only)
    • skill-level group times are posted on seasonal online schedule (, on the court bulletin board and at Chota and Wellness Center front desks
    • If anyone wants to suggest a schedule change, it should be submitted to the board in writing, the board will review it at its next meeting, and if the change in approved, it will be implemented in the following month.
  • Open-to-Reserve (Club members, property owners)
    • up to 14 days in advance call Wellness Center (865-458-7070) or Chota Recreation Center (865-458-6779) during hours of operation
    • 2 court/2-hour maximum (two names required)
    • guest fees paid and guest waivers signed at Wellness Center front desk prior to play
  • Open Play (Wellness Center closed)
    • applies to all Club members, Wellness Center members, Tellico Village residents, property owners and guests: no reservations
    • Special Events – advance approval by the Club Board of Directors and Rec Department required
  • Private Group Play (Open-to-Reserve time)
    • Private group play is discouraged when play is concurrent with scheduled Skill Level time (e.g. private group is composed of A1 players and playing time coincides with scheduled A1 time.)
  1. Player Skill Levels:
  • player skill level designation is required during group play times
  • specific definitions for each skill level can be found on the “Skill Assessment Form” under the Evaluation Signup page on the Club website (
  • initial skill level will be determined at New Player Orientation Class (players with limited or no experience) or by evaluation by Evaluations Director (new players having prior experience)
  • players with limited playing experience must attend the New Player Orientation Class before joining the TVPBC. Signup for Class can be accessed thru the New Player link on the TVPBC website (
  • players with prior experience should contact Evaluations Director to schedule skill level evaluation.
  1. Court Étiquette:
  • show common courtesy and respect for all players
  • limit court noise (includes players and spectators)
  • no spectators on courts during play
  • arrive promptly for scheduled group times
    • designated skill level players have priority during their specific group times
    • other skill levels may play on unoccupied courts 15 minutes after group time begins
    • should designated skill level players arrive, non-designated skill level players must forfeit court(s)
  • leave the court promptly when your court time expires
  • exit courts by outside gates to avoid interrupting play in progress
  • when courts are full and players are waiting, use paddle rack system to determine next-to-play (see posted instructions courtside)
  • refrain from vulgar/offensive language and excessive arguing
    • offenders will be asked to leave
    • temporary play restriction may be imposed
    • incident will be reported to the Wellness Center
    • suspension (minimum 45 days) may be imposed in extreme cases
    • expulsion from the club after a letter sent to offending payer may occur in extreme cases
  1. Facilities
  • keep courts clean, uncluttered, and safe for play
    • secure all personal items outside the fence
    • hang court rollers and brooms on hooks on back side of bleachers when not in use
    • hang wet towels on fences and/or bleachers to dry
    • return dried towels to storage bins as soon as possible
    • properly dispose of trash
    • keep glass and other breakable containers off the courts
  • pickleballs are supplied by the club
    • return pickleballs to canisters between courts after use
    • members may supply their own balls if desired
  • storage bins are located outside the courts at each end
    • extra pickleballs, towels for drying courts, and lost and found located in bins
  • return Simon ball machine to the designated storage bin after use
  • turn off fans and lights before leaving premises
  • no play after 10:00pm
  • secure padlocks on all gates at end of day/night play
    • combination code is available to Club members
  • bulletin board with schedules, promotions, events, and news is located next to the equipment cage
    • postings may be added with permission of Board of Directors
  1. Emergency Procedures:
  • first aid kit is located on courts at each end
  • injured player protocol
    • report all injuries to Wellness Center staff
    • determine if ice, water, rest, first aid or ambulance is needed
    • if necessary, call 911 or ask Wellness Center staff to call an ambulance
  1. Payment of Vendor/Instructor POA Fees:
    • vendors/instructors to be informed in advance of current POA fees
    • vendors/instructors are responsible for all current applicable POA fees
    • fees to be paid directly to POA by vendor/instructor
  1. Indoor Pickleball Courts
  • located in Chota Recreation Center gymnasium
  • portable pickleball nets/balls located in gym storage closet
  • obtain key to storage closet at Rec Center front desk
  • observe current Rec Center gym activity schedule